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11 Best Apps and Tools for Business Travelers 2023

Business traveling can be so exhausting because sometimes it requires juggling too many things on the road.  This is why business travelers need some apps and tools to help them with things such as time management, communication, expense tracking, travel booking, language translation, and productivity. 

Below are some of the best apps and tools that are helpful for business travelers.

Google Maps 

person holding white samsung android smartphone

As we know Google map is a very helpful tool for most people. However,  it is very useful for business travelers by providing real-time navigation, traffic updates, and directions to their destinations especially when they are in different locations.  

It also allows them to search for nearby businesses and points of interest, such as restaurants, hotels, and tourist attractions. In addition,  Google Maps can be used offline, which is helpful for travelers in areas with limited or no internet connectivity.

It also has a feature that allows access to maps and saved locations even without an internet connection, making it a convenient tool for business travelers on the go.


person holding black android smartphone

WhatsApp is a very famous communication app around the world. It helps business travelers by providing a simple, fast, and secure way to communicate with colleagues and clients.

WhatsApp offers features such as text messaging, voice and video calls, file sharing, and group chats and group calls which make it easier to stay connected with team members and clients while on a business trip.

WhatsApp has end-to-end encryption that ensures that sensitive business information is protected and secure. In addition to that, WhatsApp can be used on smartphones, tablets, laptops, and desktops, making it accessible from anywhere as long as you have an internet connection.

It’s safe to say that WhatsApp is a valuable tool for business travelers who need to stay connected and communicate effectively while on the go because it’s accessible on most electronic devices.


Evernote helps business travelers by providing a platform for organized note-taking and information management anywhere. 

It allows users to create notes, save web pages, and attach files, making it a comprehensive tool for capturing and organizing information while on the road. Evernote has  OCR (Optical Character Recognition), a technology that makes it possible to search within handwritten notes or images, making it easy to find what you need when you need it without spending a lot of time scrolling. 

The best part about  Evernote,  your notes can be synced across all devices, which gives business travelers access to their information from anywhere.

In addition,  Evernote offers collaboration features such as shared notebooks, making it an effective tool for business travelers who need to share information and work with colleagues in real-time.


macbook pro displaying group of people

Skype helps business travelers by providing a platform for virtual meetings and video conferencing. This makes it easier for business travelers to participate in meetings and presentations while on a business trip, without having to be physically present.

Skype offers features such as high-quality video and audio, screen sharing, and recording, making it easy to conduct productive and effective virtual meetings. 

In addition, Skype allows for group video calls with more than 40 participants, which is a valuable tool for business travelers who need to collaborate with multiple team members or clients at once.

With Skype, business travelers can stay connected and participate in meetings from anywhere, making it an essential tool for effective communication while on the road.

Dropbox or Google Drive

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Dropbox or  Google Drive helps business travelers by providing a secure and accessible way to store and share files in the cloud.

Business travelers can access their files in cloud storage from anywhere with an internet connection. This makes it easier to work on important documents or presentations while on a business trip.

Both of these tools allow for easy file sharing with colleagues and clients, making it possible to collaborate on projects and presentations in real time.

These tools also offer features such as version history, which allows users to see and revert to previous versions of files, and remote wipe, which ensures that sensitive information can be removed from lost or stolen devices. 

Dropbox or Google Drive can ensure business travelers that their files are accessible and secure, making it an essential tool for effective collaboration and information management while on the road.


Expensify helps business travelers by providing a platform for efficient expense tracking and management. It allows users to track expenses, including receipts and mileage, and categorize them for reimbursement or reporting purposes.

It also integrates with major credit card providers and banks, making it easy to automatically import and categorize expenses. Expensify also allows users to generate and submit expense reports, eliminating the need for manual tracking and reconciliation.

This makes it a valuable tool for business travelers because they can ensure that all expenses are accurately tracked and accounted for, and for finance teams, who can save time and effort in processing expenses.

In addition,  Expensify offers features such as real-time notifications, policy enforcement, and approval workflows, making it an effective tool for streamlining the expense management process for both business travelers and finance teams.

Todoist or Trello 

Todoist or Trello is a tool that helps business travelers with task management and project organization. Both of these platforms allow users to create to-do lists, set deadlines, and prioritize tasks, making it easy to stay on top of important tasks while on the road.

This tool also offers collaboration features such as shared projects and boards, making it possible for business travelers to work with colleagues and stay informed about project progress while on a business trip.

Both of these tools have mobile apps, allowing business travelers to access their task lists and projects from anywhere.

These tools help business travelers stay organized, prioritize their tasks, and stay informed about project progress, making them valuable tools for efficient and effective task management while on business trips.

Airbnb or 

white sofa set near window

Airbnb or helps business travelers by providing platforms for booking accommodations while on a business trip.

Both of these platforms offer a wide selection of lodging options, including apartments, homes, and hotels, making it easy to find a place to stay that fits the needs and budget of the business traveler.

Airbnb and allow users to easily compare prices and amenities, and make bookings in real-time, streamlining the process of securing lodging arrangements while on the road.

These platforms are easy to navigate and they are very open unlike other platforms they will reveal the hotel name after you book the hotel. 

In addition, both platforms offer features such as user reviews, which provide valuable insights about the accommodations and the hosts, and flexible booking policies, which allow for easy changes and cancellations.

Airbnb and help business travelers find and book comfortable, affordable, and convenient accommodations, making them essential tools for business travel.

XE Currency

XE Currency is a platform that helps business travelers by providing accurate and up-to-date currency conversion. It allows users to easily convert between multiple currencies, making it a valuable tool for managing expenses especially when you are overseas.

The best thing about XE Currency offers live exchange rates and a simple user interface, making it easy to quickly convert currency while on a business trip.

In addition, XE Currency also provides a historical exchange rate graph, which can be useful for business travelers who need to monitor currency trends and make informed decisions.

With XE Currency, business travelers can manage their finances more effectively, ensuring that they have accurate information about the cost of goods and services in the local currency, making it an essential tool for effective expense management while traveling.

Uber or Lyft

person holding black iphone 5

Uber or Lyft platforms help business travelers by providing convenient and cost-effective transportation options while on the trip.

Both platforms offer on-demand ride services, allowing business travelers to easily book rides from anywhere with an internet connection.

With Uber, you can schedule a ride for later, which is a very good idea when it comes to planning. Uber and Lyft provide real-time information about the driver, vehicle, and arrival time, making it easy for business travelers to track their rides and ensure that they arrive at their destination on time.

Both platforms offer features such as in-app payment, which eliminates the need to carry cash, and the ability to rate and provide feedback about drivers, ensuring high-quality service.

With Uber or Lyft, business travelers can easily and conveniently get around the city, reducing the stress and hassle of finding transportation while on a business trip. Also, you can get rewards for using these platforms.

Google Translate and iTranslate 

selective focus photography of iPhone on MacBook

Google Translate and iTranslate are platforms that can help business travelers when they’re going overseas. It helps with overcoming language barriers and facilitates smooth communication during their trips.

These platforms help in communication by providing real-time voice and text translation of more than 50 languages.

This will help you to communicate effectively with colleagues, clients, and local partners in foreign countries even if you don’t speak the same language as them.

The best part about  Google Translate is that it can also translate text into images, such as street signs and menus, making it easier for business travelers to navigate in a foreign country.

For instance, when you walk in the street in Portugal or China you see a sign that you are not aware of. Google translate can help you to translate that image.

In addition to that Google Translate and iTranslate both have offline translation capabilities, which can be useful for business travelers traveling to areas without reliable internet connectivity.